Excellent verbal, written and numeric skills essential
Extremely high degree of accuracy and attention to detail
Previous work experience in the accounting field of 3 – 5 years
Diploma or degree in Accounting/Finance required
Advanced skills in MS Office/MS Suite (Word, Excel, Power Point, and Visio)
Working knowledge of JD Edwards or other ERP Software systems is preferred
A combination of education and experience may also be considered
What the job involves
The Accounting Assistant is responsible for duties related to accounts payable and various month-end accounting functions such as, processing invoices for payments and reconciliation of various reports and accounts
Accounting Assistants also participate in the Physical Inventory cycle count process. Accounting Assistant is also responsible for preparation and calculation of recoverable and special event cost for revenue billings
Preparing backup, coding vendors and entering accounts payable for payment in the JDE System
Reconciles various reports and accounts such as, but not limited to AP, inventory, various expenditure accounts, and vendor’s monthly statements
Process invoices for payments, prepares and verifies the payment group on a timely basis and ensures all deadlines are met
Maintains the Address Book of all vendors, employees, customers, etc, through the change management forms preparation and verification
Arranges for vendor compliance forms completion from potential vendors in support of the procurement function
Answers inquiries from vendors and internal sources regarding the status of invoices, vendor accounts, cheque issues and accounts payable procedures
Performs a variety of duties related to the control of accounts payable such as preparing month-end and year-end accruals of outstanding invoices
Participates in the physical inventory cycle count process, including inputting and verifying count data, and spot checks on the count process
Other duties include photocopying and scanning invoices for payment processing
Prepares and maintains a variety of lists, schedules, summaries and reports including, but not limited to, Scientific Research & experimental Development Tax Credits, Claims Management, KPI, Supplier Performance, Monthly Cash Flow, using a variety of software programs including Microsoft Office Word Processing, Excel, Power Point, and Visio
Prepares and/or updates Operating Policies and Procedures for Departmental functions
Attends and participates in Company organized training sessions related to safety and wellness in the workplace
Assembles information from numerous sources necessary to calculate and prepare periodic revenue billing of recoverable costs and special events
