Specialist, Accounts Payable

Job Summary Reporting to the Supervisor, Accounts Payable, the Senior Specialist, Accounts Payable plays an important role in ensuring the accurate and timely processing of invoices, payments, and employee expenses while supporting the financial integrity of the organization. This position works closely with internal stakeholders and external vendors to resolve issues, maintain strong controls, and contribute to continuous improvement initiatives that enhance the efficiency and effectiveness of the accounts payable function. The successful candidate is detail-oriented, collaborative, and thrives in a fast-paced environment where accuracy, accountability, and exceptional service are essential. Duties & Responsibilities Process vendor invoices accurately and within established service level agreements, ensuring appropriate approvals, coding, three-way matching, and compliance with company policies Prepare and process cheque, EFT, and wire payments, including adjusting and reversing entries, while ensuring all payments comply with approval authorities and purchasing policies Ensure invoices and payments are processed in accordance with month-end, quarter-end, year-end, and financial reporting deadlines Respond to employee and vendor inquiries, resolving invoice discrepancies, payment issues, duplicate invoices, account variances, and outstanding approvals in a timely and professional manner Reconcile vendor statements, accounts payable sub-ledger balances, prepaid expense clearing accounts, and complex vendor accounts, investigating and resolving outstanding items and account discrepancies Maintain accurate vendor master data, accounts payable records, supporting documentation, and vendor onboarding information, including payment terms and banking details Review and approve employee expense reports and corporate credit card transactions, monitor compliance with travel and expense policies, and provide employee support for expense management systems Support internal and external audits by preparing documentation, responding to audit requests, and ensuring compliance with internal controls, accounting procedures, and company policies Identify and support continuous improvement initiatives, including accounts payable automation, workflow optimization, invoice management tools, and related projects Provide guidance, training, onboarding, and cross-training to Accounts Payable team members, supporting knowledge sharing and operational excellence Partner with Accounting, Treasury, Tax, Procurement, and other business areas to resolve complex accounts payable issues and support operational priorities Actively participate in Porter's Safety Management System (SMS) by identifying and reporting workplace hazards and promoting a safe work environment Perform other duties as assigned Behavioural Competencies Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others. Teamwork: Working collaboratively with others to achieve organizational goals. Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers). Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise. Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards. Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus. Qualifications Diploma or degree in Accounting, Finance, Business Administration, or a related discipline Minimum of 3–5 years of progressive accounts payable experience Experience using Microsoft Dynamics GP (Great Plains) or a comparable ERP system Strong understanding of accounts payable processes, including three-way matching, purchase order processing, general ledger coding, and month-end close Experience processing EFT, wire transfers, cheque payments, and employee expense reimbursements Intermediate to advanced Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, formulas, and data analysis; proficiency with Google Sheets is considered an asset Excellent analytical, organizational, problem-solving, communication, and customer service skills Demonstrated ability to prioritize competing deadlines, manage multiple tasks, resolve complex discrepancies independently, and collaborate effectively across all levels of the organization in a fast-paced environment Experience with accounts payable automation software, electronic workflow systems (e.g., Coupa or similar), and process improvement initiatives is considered an asset Understanding of internal controls, audit requirements, and vendor compliance practices Experience training and mentoring team members is considered an asset Familiarity with robotic process automation (RPA) or AI-assisted invoice processing is considered an asset Location Toronto Downtown Office (250 Yonge Street) #LI-Hybrid Company Description Since 2006, Porter Airlines has been elevating the experience of economy air travel for every passenger, providing genuine hospitality with style, care and charm. Porter’s fleet of Embraer E195-E2 and De Havilland Dash 8-400 aircraft serves North America, including a coast-to-coast domestic Canadian network, the U.S., Mexico, the Caribbean and Central America. Headquartered in Toronto, Porter is an Official 4 Star Airline® in the World Airline Star Rating®. Visit www.flyporter.com or follow @porterairlines on Instagram, Facebook and X.

The Senior Specialist, Accounts Payable is responsible for the accurate processing of vendor invoices, payments, and employee expenses while maintaining financial integrity. They also support month-end reporting, reconcile vendor accounts, and contribute to continuous improvement initiatives within the accounts payable function.

Candidates must possess a diploma or degree in Accounting, Finance, or Business Administration along with 3–5 years of progressive accounts payable experience. Proficiency in ERP systems like Microsoft Dynamics GP and advanced Excel skills are required to manage complex financial discrepancies and audit requirements.

• Analyse de donnéesSouhaitée
• Microsoft ExcelSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Accounts Payable
• Invoicing
• Payment Processing
• Reconciliation
• Microsoft Dynamics GP
• ERP Systems
• Three-way Matching
• General Ledger Coding
• Month-end Close
• Microsoft Excel
• Data Analysis
• Vendor Management
• Expense Management
• Internal Controls
• Audit Support
• Process Improvement
• Accounts Payable Processing
• Vlookups
• Robotic Process Automation
• Building Consensus
• Coupa (Spend Management Software)
• Professionalism
• Accountability
• Workflow Management
• Expense Reports
• Month-End Closing
• Google Sheets
• Results Orientation
• Accounting
• Accounts Payable Automation
• Artificial Intelligence
• Auditing
• Business Administration
• Management
• Customer Service
• Communication
• Procurement
• Continuous Improvement Process
• Bond Credit Rating
• Training And Development
• Economics
• Electronic Funds Transfer
• Enterprise Resource Planning
• Finance
• External Auditing
• Financial Statements
• General Ledger
• Hospitality
• Internal Auditing
• Problem Solving

• Finance & Accounting
• Administrative
• Transportation
• Accounts Payable Specialist
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

Formation minimale

Baccalauréat

Expérience minimale

2+ ans

Postuler avant le

12 août 2027

Langue de l’offre

anglais

Heures de travail

40 heures par semaine