Payroll Specialist

Payroll Specialist Department: Finance Employment Type: Permanent Location: Toronto, ON Compensation: $65,000 - $75,000 / year Description Position Summary Reporting to the Payroll Lead and operating within the Finance team, the Payroll Specialist provides operational and administrative support for the end-to-end payroll function. This role is responsible for assisting with payroll processing, employee data administration, reconciliations, compliance activities, and reporting, while also serving as a key backup resource to ensure business continuity and strengthen internal controls. The Payroll Specialist works collaboratively with Human Resources, Finance, and employees to support accurate, timely, and compliant payroll operations while contributing to process improvements and enhanced payroll governance. Key Responsibilities Payroll Processing Support Support the preparation and processing of semi-monthly payroll for GS1 employees. Review payroll input data including new hires, terminations, salary changes, benefits updates, RRSP deductions, taxable benefits, and other payroll adjustments. Validate payroll reports and identify discrepancies, variances, or unusual transactions for review. Assist with payroll balancing activities and post-payroll reconciliations. Support off-cycle payroll runs, retroactive adjustments, and special payments as required. Payroll Administration & Employee Support Maintain and update employee payroll records within payroll and HR systems. Respond to employee payroll inquiries in a timely and professional manner. Support administration of employee deductions, garnishments, benefits, pension/RRSP contributions, and taxable benefits. Assist with preparation and distribution of payroll-related documentation including Records of Employment (ROEs), T4s, T2200s and employment letters. Compliance & Controls Support payroll compliance with applicable federal and provincial legislation, CRA requirements, and internal policies. Assist with payroll remittances, reconciliations, and year-end activities. Maintain payroll documentation and audit support files. Participate in payroll process reviews and internal control enhancement initiatives. Ensure confidentiality and appropriate handling of sensitive employee information. Reporting & Analysis Prepare recurring and ad hoc payroll reports for Finance, HR, and management. Support payroll-related reconciliations to the general ledger. Assist in identifying trends, anomalies, and opportunities for process improvement. Business Continuity, Process Improvement & Transformation Act as backup support for payroll processing activities during absences or peak periods Assist in documenting payroll procedures and maintaining process documentation. Support payroll system enhancements, testing, and implementation activities. Contribute to continuous improvement initiatives focused on efficiency, accuracy, and employee experience. Skills, Knowledge & Expertise Diploma or degree in Payroll, Accounting, Finance, Human Resources, or related field. PCP designation (Payroll Compliance Practitioner) or working toward designation is preferre 3-5 years of payroll administration experience, preferably in a mid-sized organization. Experience with payroll systems such as ADP, Ceridian, Workday, or similar platforms Strong understanding of payroll legislation, CRA regulations, and payroll best practices. Proficiency in Microsoft Excel and financial reconciliation processes. Experience supporting payroll audits and year-end activities is an asset.

The Payroll Specialist provides operational and administrative support for end-to-end payroll processing, including data validation and reconciliations. The role also ensures compliance with federal and provincial legislation while serving as a key backup for business continuity.

Candidates should have 3-5 years of payroll administration experience and a diploma or degree in a related field. A PCP designation and proficiency with payroll platforms like ADP or Workday are preferred.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Payroll Processing
• Employee Data Administration
• Financial Reconciliation
• Payroll Compliance
• Reporting & Analysis
• ADP
• Ceridian
• Workday
• Microsoft Excel
• CRA Regulations
• Payroll Auditing
• General Ledger Reconciliation

• Finance & Accounting
• Human Resources
• Administrative

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Exigences de lieu

Country, Canada