Payroll Coordinator

SUMMARY The Payroll Coordinator is responsible for the accurate and timely processing of payroll for both union and non-union team members. KEY DUTIES & RESPONSIBILITIES Payroll Support Processes payrolls for union and non-union employees according to established schedules. Reviews applicable collective agreements and ensures thorough understanding of all pay elements and schedules for various collective agreements representing unionized team members across the company. Reviews applicable policies and documentations and ensures thorough understanding of all pay elements for non-unionized team members. Responsible for accurate processing of all payroll elements including but not limited to employee pay, payroll deductions and remittances. Performs calculations for items including but not limited to payroll deductions and remittances. Conducts audit of payroll records to ensure integrity and compliance with all requirements. Assists in the identification and implementation of payroll process and systems enhancements. Process timesheets, and expenses. Coordinate with P&C about changes in payroll (e.g. terminations, new hires, leaves). Update data with salary or wage adjustments. Processing of payment to third party vendor’s and update employee changes with internal/external concerned parties. Produce reports to upper management upon request. Answer employee questions or complaints about salaries and payments. Execute annual year end activities such as T4 preparation and pay adjustments. Other duties as assigned. KNOWLEDGE & SKILLS Knowledge of Canadian Payroll rules and regulations. Community college diploma or equivalent training (e.g. RPA, CET). Minimum of 1-3 years of relevant work experience. Strong attention to detail and accuracy. Ability to administer a process according to established procedures and requirements. Ability to identify, investigate and resolve payroll, retirement and benefits-related issues. Ability to perform mathematical calculations – additions, subtractions, multiplication, division. Ability to process a high volume of data requiring strong attention to detail and accuracy. Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution. Ability to maintain confidentiality. Ability to exercise tact and discretion in handling and communicating sensitive and confidential information. Proficient with payroll systems preferably ORC/HCM along with ability to learn new applications quickly. Proficient with MS Excel, Outlook. Licenses and/or Professional Accreditation Demonstrates an interest in attaining, certification in progress (actively enrolled) or completion, in one or both – an asset: Payroll Compliance Practitioner Certification from Canadian Payroll Association Canadian Employee Benefits Certification from International Foundation of Employee Benefits This is a regular, Contract position with a salary range of $58,897 - $70,676 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role. BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy. BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments. At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success! BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at [email protected]. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

The Payroll Coordinator is primarily responsible for the accurate and timely processing of payroll for both union and non-union team members, which includes processing payrolls, handling deductions, remittances, and coordinating changes with HR. Key duties also involve auditing records, processing timesheets and expenses, updating salary data, managing third-party payments, and executing annual year-end activities like T4 preparation.

Candidates must possess knowledge of Canadian Payroll rules and regulations, along with a minimum of 1-3 years of relevant work experience, supported by a community college diploma or equivalent training. Essential skills include strong attention to detail, the ability to administer processes accurately, resolve payroll issues, perform calculations, and maintain strict confidentiality.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Payroll Processing
• Collective Agreements
• Payroll Deductions
• Remittances
• Payroll Audit
• Process Enhancement
• Timesheet Processing
• Expense Processing
• Data Updates
• Third Party Payments
• Reporting
• Employee Inquiry Resolution
• Year End Activities
• Canadian Payroll Rules
• MS Excel
• ORC/HCM

• Finance & Accounting
• Human Resources
• Administrative

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine